Marketing and Communications Officer

Alexander Daniels Offshore provides proactive recruitment solutions for candidates of all levels across a variety of professional industries within the Channel Islands. We’re always looking for talented individuals to join our team and be an intrinsic part of our continuous growth.

Based at our centrally located state-of-the-art offices, with open-plan working, regular networking events and generous benefits, it truly is a fantastic and exciting place to work.

Role Profile

We are seeking someone to provide marketing, administrative support and office management services to both the Guernsey and Jersey recruitment teams.

  • Ensuring the office is compliant with Data Protection and Health & Safety regulation
  • Uploading all incoming job descriptions to the company websites
  • Database and spreadsheet maintenance for candidates, clients and active jobs
  • Uploading and certifying candidate compliance/registration documentation
  • Liaison with suppliers & contractors to ensure the smooth running of the office
  • Posting job alerts, promotions and exclusive offers on Social Media platforms
  • Processing invoices and expenses for our UK-based accounting team
  • Restocking and monitoring stock levels of office stationery and sundry items
  • Making travel bookings for weekly/monthly inter-island and UK visits
  • Liaising with recruiters to ensure candidate compliance is up to date, including but not limited to; records, paperwork, employer references and testimonials
  • Providing a weekly report on legal jobs to the Director

 

Marketing Duties:

  • Daily posting to our social media platforms for new jobs and events
  • Monthly distribution of our candidate flyers to clients in Jersey and Guernsey via Mailchimp
  • Weekly distribution of WhatsApp job alerts
  • Quarterly event planning for clients and/or candidates
  • Ad-hoc projects

 

Meetings Checklist:

  • Ensure meeting rooms are cleared after each meeting, as follows:
    • Any personal effects left behind
    • Clean table if required
    • Tuck chairs in
    • Replenish glasses, minimum of 4 in each room
    • Replenish still and sparkling water
    • Replenish pen stock if required
  • Meetings:
    • Be aware of meeting room calendar for each day
    • Escort attendees to meeting room and offer tea/coffee/water
    • Ask if they have any compliance / forms or paperwork with them to scan – and scan that in whilst they wait for consultant
    • Notify consultant of arrival

 

Any other general duties, to include:

  • Keeping the reception desk and reception area tidy
  • Keeping “Starter Packs” spreadsheet correct, current and up to date
  • Obtaining items for “new starter packs” (Ben Le Prevost chocs & Rouge vouchers)
  • Making up “new starter packs” for candidates, to be delivered on / before first day of joining new firm
  • Making up “client packs” for consultants to take out with them on client visits
  • Scanning the Guernsey Press job pages, to email the team each day
  • Being the bright, cheerful and happy face of AD, to act as first point of call for all visitors to the premises

 

Interested?

If you would like to find out more about working at AD Offshore and to be a part of our success story, please contact a member of the team in strictest confidence.