PE Senior Fund Administrator

  • Full Time
  • Permanent
  • Jersey

Ref: AD-JSY-3020
Type: Full Time, Permanent
Sector: Fund

Alexander Daniels Offshore is working with a business based in Jersey to recruit a PE Senior Fund Administrator.




  • To organise, maintain and file all fund documentation within the Private Equity Team
  • To prepare all fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements including sending of notices to investors
  • To deal with ad hoc investor queries and maintaining databases
  • To prepare payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
  • To prepare investor correspondence template (i.e. for sending of monthly financial reports and notices)
  • To update and control static data of investors of the Funds including bank details
  • To analyse investment proposals to ensure potential fund acquisition meet fund investment criteria
  • To liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
  • To assist in updating the foreign exchange and invoices log
  • To assist in preparing bridge facility reporting required for the funds
  • To assist in execution of documents and other ad hoc administrative client and investor requests
  • To liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs
  • To liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
  • To provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Equity Team
  • To assist Co Sec with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
  • To assist Co Sec in updating logs including minutes, shareholder and loan note registers where required
  • To assist with the preparation and compilation of board packs


Skills and Experience:


  • An interest to study towards ICSA/ACCA/ACA or a similar qualification


Personal Attributes:


  • Proper and effective administration skills
  • Good time management skills
  • Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
  • Sound problem solving skills
  • To be a team player and to help and step in to assist other members of the team when required
  • Good interpersonal and communication skills and able to deal with various parties both internal and external
  • Organised. The ability to manage workloads and to meet all deadlines
  • Demonstrable motivation and ability to learn new applications and processes
  • Good attention to details


Key Details


Category | Fund

Level | Mid

Type | Permanent

Ref Number | AD-JSY-3020

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